Fixed Asset Management

Track and manage your company's fixed assets with comprehensive lifecycle management. Calculate depreciation automatically using multiple methods, monitor maintenance schedules, manage asset usage with approval workflows, and maintain accurate financial records of your entire asset portfolio.

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Core Features

Everything you need to manage your fixed assets efficiently

Asset Lifecycle Tracking

Record assets from purchase to disposal with complete history. Track status changes, location movements, and assignment changes throughout the asset's lifetime.

Automatic Depreciation Calculation

Multiple depreciation methods including Straight-Line, Declining Balance, Double Declining, Sum of Years, and Units of Production. Automatic calculation of current book value and accumulated depreciation.

Maintenance Management

Track service records and schedule maintenance for each asset. Monitor assets under maintenance and maintain complete maintenance history.

Asset Usage & Tracking

Complete workflow for requesting, approving, checking out, using, and returning assets. Includes approval controls, photo documentation at checkout and return, damage reporting, usage hours and mileage tracking, and complete usage history with event logging.

Financial Overview

Monitor total purchase value, current book value, and accumulated depreciation. Interactive charts showing asset value trends over time with depreciation visualization.

Multi-View Support

Switch between table and grid views for different perspectives. Table view for detailed data analysis, grid view for visual browsing of assets.

Advanced Filtering & Search

Search by name, number, serial, location, and filter by type (Equipment, Machinery, Furniture, Vehicles, IT Equipment, etc.) and status (Active, In Use, Under Maintenance, Retired, Disposed).

Export & Reporting

Export asset data to Excel and generate printable reports. Export includes all asset details, depreciation schedules, and financial summaries.

Depreciation Settings

Configure default depreciation methods, rates, and useful life periods. Set default residual values and customize depreciation settings for your organization's accounting standards.

Key Workflows

Adding a New Asset

  1. Click "New Asset" button (or press Ctrl+N) to open the add asset modal
  2. Enter basic information: Asset Name, Asset Number (auto-generated if blank), Type, Description
  3. Add financial information: Purchase Value, Purchase Date, Residual Value
  4. Configure depreciation: Select method (Straight-Line, Declining Balance, etc.), Useful Life, Depreciation Rate
  5. Set location and assignment: Select Warehouse, Location, and Assigned To user
  6. Add optional details: Warranty, Insurance, Purchase Order link, Supplier Reference
  7. Set status and save - asset appears in the list with automatic depreciation calculation

Monitoring Asset Depreciation

  1. View the Depreciation Overview chart (click to expand if collapsed)
  2. See total purchase value, current book value, and accumulated depreciation in summary cards
  3. Check individual asset depreciation in table or grid view
  4. Export depreciation reports for accounting purposes
  5. Configure depreciation settings for default methods and rates

Managing Maintenance

  1. View assets currently under maintenance in the summary stats
  2. Add maintenance records when editing an asset
  3. Track maintenance history and schedule future maintenance
  4. Filter assets by "Under Maintenance" status to see all assets being serviced

Finding and Filtering Assets

  1. Use the search bar to find assets by name, number, serial, or location
  2. Filter by Type (Equipment, Machinery, Furniture, Vehicles, IT Equipment, etc.)
  3. Filter by Status (Active, In Use, Under Maintenance, Retired, Disposed, Lost/Stolen, Requested, Pending Approval, Approved, Checked Out, Return Requested)
  4. Switch between Table and Grid views using the view toggle
  5. Sort columns in table view for better organization
  6. Clear all filters with one click when done

Asset Usage & Tracking Workflow

  1. Request Usage: Click "Request Usage" on an available asset, enter expected return date and notes
  2. Approval Process: Authorized users review pending requests via "Pending Approvals" button, approve or reject with comments
  3. Check Out: After approval, check out the asset with condition notes, location, initial mileage (if applicable), and checkout photos
  4. During Usage: Update usage hours and mileage, report any damage with photos and severity levels
  5. Return Asset: Return the asset with condition notes, return photos, usage hours, ending mileage, and inspection notes
  6. Usage History: View complete usage history for any asset, including all events, photos, damage reports, and tracking data
  7. Permissions: Role-based access control with view, approve, and manage permissions for usage workflows

Status Flow: Active → Requested → Pending Approval → Approved → Checked Out → In Use → Return Requested → Returned → Active

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