Last updated: Thu Jan 15 2026

1. Acceptance of Terms

By accessing, browsing, or utilizing AxiVentory and its associated services (collectively, the "Service"), you acknowledge that you have read, understood, and agree to be legally bound by these Terms of Service in their entirety. Your continued use of the Service constitutes ongoing acceptance of these terms and any modifications thereto, which may be updated from time to time at the sole discretion of the Company.

2. Description of Service

AxiVentory provides a comprehensive business management platform encompassing inventory management, sales tracking, order processing, supplier coordination, and various ancillary business tools. The specific features, functionality, and availability of services may vary and are subject to modification, suspension, or discontinuation at any time without prior notice or liability. The Company reserves the right to alter, enhance, or limit any aspect of the Service as deemed necessary for operational, technical, or business purposes.

3. Trial Period and Service Access

The Company may offer a complimentary trial period of seven days, during which users are granted access to platform features without requiring payment information. This trial period is provided on an "as-is" basis and automatically expires upon conclusion of the designated timeframe. Users may discontinue use at any point during the trial period. The Company reserves the right to modify, limit, or revoke trial access at its discretion, and no representations or guarantees are made regarding the availability or continuation of trial offerings.

4. User Obligations and Conduct

Users are solely responsible for providing accurate, current, and complete information during registration and throughout their use of the Service. You agree to maintain the confidentiality and security of your account credentials and accept full responsibility for all activities occurring under your account. Users must ensure their use of the Service complies with all applicable local, national, and international laws, regulations, and industry standards. Any use of the Service that interferes with, disrupts, or places undue burden upon the platform's infrastructure or other users' experience is strictly prohibited. The Company reserves the right to determine, in its sole discretion, what constitutes inappropriate or unauthorized use.

5. Data Rights and Usage

Information collection and usage practices are outlined in our Privacy Policy, which forms an integral part of these Terms. While users maintain certain rights to their inputted data, the Company retains unrestricted rights to collect, aggregate, anonymize, analyze, and utilize user data for operational improvements, analytical purposes, service development, and business intelligence activities. The Company may share aggregated or anonymized data with third parties for any purpose. Users acknowledge that data export tools are provided as a courtesy and may be subject to limitations, formatting constraints, or availability restrictions. The Company will retain historical data for up to six (6) months for operational and reporting purposes; thereafter such historical data will be purged unless otherwise agreed in writing between the Company and the user.

6. Service Availability and Performance

While the Company endeavors to maintain reliable service availability, no guarantees are made regarding uptime, performance, accessibility, or uninterrupted operation of the platform. The Service may experience periods of unavailability due to maintenance, technical difficulties, circumstances beyond the Company's reasonable control, or other factors. Scheduled maintenance may or may not be announced in advance. The Company shall not be held responsible for any disruptions, delays, data transmission failures, or service interruptions, regardless of cause or duration.

7. Intellectual Property and Proprietary Rights

All aspects of the Service, including but not limited to its design, structure, code, content, features, functionality, interfaces, and underlying technology, constitute proprietary property of AxiVentory and its licensors. Users are granted a limited, non-exclusive, non-transferable right to access the Service in accordance with these Terms. No other rights or licenses are granted, whether expressly or by implication, and all rights not explicitly granted herein are reserved by the Company.

8. Limitation of Liability and Disclaimers

To the fullest extent permitted by applicable law, the Company shall not be liable for any direct, indirect, incidental, special, consequential, exemplary, or punitive damages arising from or related to your use of or inability to use the Service. This includes, without limitation, damages for loss of profits, revenue, data, business opportunities, goodwill, or other intangible losses, even if the Company has been advised of the possibility of such damages. The Company disclaims responsibility for any losses resulting from user actions, data inaccuracies, system errors, unauthorized access, security breaches, third-party content, technical malfunctions, or any other circumstances regardless of origin. Users acknowledge that they utilize the Service entirely at their own risk and discretion.

9. Account Termination and Service Modification

The Company reserves the right to suspend, terminate, or restrict access to user accounts or any portion of the Service immediately and without prior notice, for any reason or no reason, including but not limited to suspected violations of these Terms, non-payment, extended inactivity, or operational considerations. The Company may also modify, discontinue, or impose limitations on features, functionality, storage capacity, or any other aspect of the Service at its sole discretion. No liability shall attach to the Company for any such actions, and users shall have no recourse for compensation or damages resulting from account termination or service modifications.

10. Interpretation and Modifications

The Company's interpretation of these Terms, including any ambiguities or disputes regarding their application, shall be final and binding. These Terms may be updated, revised, or modified at any time without individual notice to users, and such changes become effective immediately upon posting. Continued use of the Service following any modifications constitutes acceptance of the revised Terms. Users are responsible for regularly reviewing these Terms to remain informed of current provisions.

11. Warranty Disclaimer and Final Provisions

The Service is provided on an "as-is" and "as-available" basis without warranties of any kind, whether express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, accuracy, reliability, or non-infringement. The Company makes no representations regarding the Service's suitability for your specific needs or its continued availability in any particular form. By accessing or using this Service, you expressly consent to all terms and conditions set forth herein and acknowledge that you have carefully reviewed and understood their implications. If you have questions or concerns regarding these Terms, you may contact the Company through the platform's support system, though responses are provided at the Company's discretion and convenience.

12. Cookie Usage and Consent

The Service utilizes cookies and similar tracking technologies to enhance security, functionality, and user experience. By registering for or using the Service, you expressly consent to the use of cookies as described herein.

Types of Cookies Used:

• Authentication Cookies: The Service uses secure, HTTP-only cookies to store authentication tokens that enable you to remain logged in to your account. These cookies are essential for maintaining your session and ensuring secure access to the Service. Authentication cookies are configured with security flags including HTTP-only protection (preventing JavaScript access), secure transmission in production environments (HTTPS only), and appropriate expiration periods aligned with your session duration.
• CSRF Protection Cookies: The Service implements Cross-Site Request Forgery (CSRF) protection through the use of security tokens stored in cookies. These cookies are readable by JavaScript and are required to verify the authenticity of state-changing requests, protecting your account from unauthorized actions. CSRF protection cookies are configured with secure transmission in production environments and appropriate expiration periods.

Cookie Configuration and Security: All cookies used by the Service are configured with industry-standard security measures, including secure transmission protocols in production environments, appropriate expiration periods (typically aligned with session duration, up to 10 hours), and SameSite attributes to prevent cross-site attacks. Authentication cookies are protected from JavaScript access to mitigate the risk of cross-site scripting attacks.

Your Rights and Choices: You may configure your browser settings to refuse or delete cookies; however, doing so may impair or prevent your ability to access and use certain features of the Service, including authentication and security protections. By continuing to use the Service, you acknowledge that disabling cookies may result in reduced functionality or inability to access the Service.

Third-Party Cookies: The Service may utilize third-party services that set their own cookies. The use of such cookies is governed by the respective third-party privacy policies, and the Company assumes no responsibility for third-party cookie practices.

Your registration and continued use of the Service constitutes your informed consent to the use of cookies as described in this section. If you do not consent to cookie usage, you must discontinue use of the Service immediately.

Last updated: Thu Jan 15 2026

1. Information Collection Practices

In the course of providing our services, the Company collects various categories of information that may include personal identifying details such as names, email addresses, telephone numbers, company affiliations, business particulars, account credentials, and profile data. Additionally, we gather business-related information encompassing inventory records, product specifications, customer and supplier details, order histories, transaction records, and sales analytics. Usage information is also collected through automated means, including log files, IP addresses, browser specifications, device identifiers, feature utilization patterns, platform interactions, performance metrics, error reports, and other technical data. The scope and nature of information collected may expand or evolve as necessary to support service functionality, and users acknowledge that by utilizing the Service, they consent to ongoing data collection practices as determined by the Company.

2. Information Usage and Processing

The Company utilizes collected information for a broad range of purposes including the provision and maintenance of services, transaction processing, account management, delivery of notifications and communications, platform improvement and feature development, customer support activities, analytical assessments, operational optimization, business intelligence, marketing and promotional activities, compliance with legal or regulatory requirements, and any other purposes reasonably related to business operations. The Company reserves the right to process, analyze, aggregate, anonymize, and derive insights from user information for any purpose, including sharing such processed data with third parties, partners, or affiliated entities. Users acknowledge that information may be used in ways beyond those explicitly enumerated herein, and continued use of the Service constitutes consent to such usage.

3. Information Sharing and Disclosure

While the Company does not engage in the direct sale of individually identifiable personal information under ordinary circumstances, information may be shared, transferred, or disclosed to third parties under various conditions. These circumstances include situations where user consent has been obtained, where service providers or business partners require access to facilitate platform operations, where disclosure is deemed necessary to comply with legal obligations or governmental requests, where the Company determines it necessary to protect its rights or interests, in connection with corporate transactions such as mergers or acquisitions, or where aggregated or anonymized data is utilized for analytical or commercial purposes. The Company retains discretion in determining when and how information is shared, and users acknowledge that information security and confidentiality cannot be absolutely guaranteed given the inherent limitations and risks associated with data transmission and storage.

4. Security Measures and Limitations

The Company employs reasonable security measures that may include encryption protocols for data transmission, secured storage systems, access controls, authentication mechanisms, monitoring procedures, and backup processes. However, no security system is impervious to compromise, and the Company cannot guarantee absolute protection against unauthorized access, data breaches, system vulnerabilities, or security incidents. Users acknowledge that they utilize the Service with full understanding of inherent security risks, and the Company shall not be held liable for any unauthorized access, data loss, security breaches, or compromises resulting from circumstances beyond the Company's reasonable control, user negligence, third-party actions, technical vulnerabilities, or any other factors. Users are solely responsible for maintaining the security of their own systems and credentials.

5. Data Retention and Deletion

Information is retained for such duration as the Company deems appropriate for business operations, which may extend beyond the period of active account status. Retention periods are determined at the Company's discretion based on operational needs, legal requirements, analytical purposes, backup procedures, and other business considerations. While users may submit requests for data deletion or modification through available support channels, the Company reserves the right to retain information as necessary and makes no guarantees regarding the timing, completeness, or feasibility of data deletion requests. Certain information may remain in archived systems, backup storage, or aggregated datasets indefinitely, and complete removal cannot be assured.

6. User Rights and Requests

Users may have certain rights regarding their personal information, which may include the ability to access, review, update, or request deletion of data, subject to applicable legal frameworks and jurisdictional variations. Users may also have options to export data in available formats, manage communication preferences, or submit inquiries regarding data processing activities. However, the exercise of such rights is subject to verification procedures, technical limitations, legal exceptions, operational constraints, and the Company's reasonable discretion. The Company may decline requests that are deemed excessive, technically infeasible, unduly burdensome, or that conflict with legitimate business interests or legal obligations. Response times and fulfillment of requests are provided on a best-effort basis without guaranteed timelines.

7. Cookies and Tracking Technologies

The platform utilizes cookies, web beacons, tracking pixels, and similar technologies to facilitate functionality, enhance user experience, monitor usage patterns, gather analytical data, deliver targeted content, and support various operational objectives. By accessing the Service, users consent to the deployment and utilization of such technologies. While users may adjust browser settings to limit certain cookie functionality, doing so may impair platform performance or access to features. The Company may employ third-party analytics and advertising services that utilize tracking technologies, and users acknowledge that the Company exercises limited control over third-party practices. Information collected through tracking technologies may be shared with partners, service providers, or other entities as determined by the Company.

8. Age Restrictions and Eligibility

The Service is intended for use by individuals who have reached the age of majority in their jurisdiction and is not directed toward children under the age of thirteen. The Company does not knowingly solicit or collect information from minors, though verification of user age is not systematically enforced. Users are responsible for ensuring their eligibility to utilize the Service in accordance with applicable age requirements. Should the Company become aware of information collected from underage individuals, it may take action deemed appropriate under the circumstances, though no specific obligations or guarantees regarding such action are implied.

9. International Data Transfers and Jurisdiction

User information may be transmitted to, processed in, or stored within jurisdictions different from the user's location, potentially including countries with data protection standards that differ from those applicable in the user's residence. By utilizing the Service, users consent to such international data transfers and acknowledge that information may be subject to access by governmental authorities in accordance with local laws. The Company endeavors to implement appropriate safeguards where practicable, though specific protections may vary by jurisdiction and circumstance. Users are responsible for ensuring their use of the Service complies with applicable laws in their location.

10. Policy Modifications and Interpretation

This Privacy Policy may be updated, revised, or modified at any time without individual notice to users. Changes become effective immediately upon publication, and continued use of the Service following modifications constitutes acceptance of the updated policy. The Company's interpretation of this policy and its application to specific circumstances shall be final and binding. Users are encouraged to review this policy periodically, though the Company assumes no responsibility for ensuring user awareness of changes.

11. Disclaimers and Limitations

The Company makes no warranties or representations regarding the accuracy, completeness, or reliability of this Privacy Policy or the security of information collected. To the fullest extent permitted by law, the Company disclaims liability for any damages, losses, or consequences arising from data collection, usage, sharing, security incidents, policy changes, or any other matters related to information handling practices. Users utilize the Service with full understanding that information privacy and security involve inherent risks that cannot be entirely eliminated. By accessing or continuing to use the Service, users expressly consent to the practices described herein and acknowledge their understanding of the limitations and disclaimers set forth in this policy. For questions or concerns, users may contact the Company through available support channels, with responses provided at the Company's discretion and convenience.